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 General Terms of Participation (PDF) format
Table of contents 5. Services and payment for them
5. Services and payment for them
5.1. At the exhibitor’s request and expense, the COMPANY shall provide services described in the detailed list given in the Rates for Services to Exhibitors at EXPOCENTRE Fairgrounds (hereinafter referred to as the Rates for Services), which are an integral part of the present General Terms for Participation (Enclosure # 1)3. The COMPANY shall reserve the right to change rates for certain services.
All orders for services shall be processed by Exposervice Firm of the COMPANY.
When ordering services (electrical, plumbing and other kinds of engineering services), the exhibitor shall provide the COMPANY for coordination purposes with the lay-out of exhibition stands indicating electric power and lighting equipment, technical description of every piece of technological equipment of the exhibitor (voltage, max. power consumption, compressed air consumption, water flow, etc.), terminals (connection of electric equipment to power-supply sources), and a plan of plumbing fixtures.
Services shall be rendered under the condition that payments were transferred in full to the COMPANY’s account or paid directly to the COMPANY’s cashier.
After the services are rendered, a representative of the COMPANY’s Exposervice and the exhibitor sign the Performed Work Report.
5.2. In case the exhibitor renounces the services he has ordered, he shall be required to reimburse the COMPANY for the expenses actually incurred to provide such services. In case the exhibitor renounces the staff he has ordered, he shall be required to pay a penalty equal to one-day wages of the ordered staff.
5.3. Before completion of dismantling, the exhibitor shall be required to return against a certificate all the equipment and tools leased from the COMPANY in good condition. In the absence of a certificate confirming the handover of the equipment and tools to a representative of the COMPANY, the exhibitor shall not be allowed to remove the cargo from the site of the exhibition.
The balance of account shall be reimbursed to the exhibitor’s account in accordance with the bank requisites indicated in the exhibitor’s application.
5.4. Telecommunication and audio/video services shall be rendered on the territory of the Fairgrounds only by the COMPANY (which is an official communication provider) against rates indicated in the Rates for Services. Organizers of collective expositions shall not be allowed to set their own prices for telecommunication services.
Exhibitors shall be prohibited to:
1) connect mini-ATS and office equipment to the COMPANY’s communication lines;
2) lay cable communication lines inside pavilions of the Fairgrounds by the exhibitor’s own means;
3) connect telecommunication equipment to the rented lines for rendering services to third parties;
4) use attendees and equipment owned by the exhibitor as well as attraction of third-party companies to render audiovisual services on the territory of the Fairgrounds without the COMPANY’s written permission;
5) use attendees and equipment owned by the exhibitor as well as attraction of third-party companies to provide audio/video services during lectures given in conference halls;
6) put on the air without permission or using not allowed frequency and to import and use radio electronic equipment and high-frequency devices (REE and HF) and exhibits without a written agreement with the COMPANY;
7) use equipment on the exhibitor’s stand with sound that exceeds 75 dB on border with adjacent and opposite stands of other participants, or less that 5 meters away from the stand on open-air sites.
Violators of these articles shall be fined. The amount of fines is set in the Rates for Services.
If the exhibitor cancels his application for audio and video services less than 24 hours and for telecommunication services less than 72 hours prior to the exhibition opening day, the exhibitor shall pay 20 % of the total cost of ordered services. If the exhibitor cancels a telecommunication order less than 48 hours prior to the exhibition opening date, he shall pay 50% of the total cost.
5.5. The COMPANY renders services connected with holding accompanying business events during the exhibition running (symposia, conferences, seminars, presentations, etc.).
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3Rates for Services are to be published as a separate issue.
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